Create an accounting system and design a complete accounting cycle for any facility in steps

Published By Accflex
Date of publication 2017 June 20

Steps to create an accounting system and design a complete accounting cycle for any facility

Today, I will answer a very important question that many accountants ask what the steps for creating an accounting system are.

Or how do I build an accounting system properly?

If we own a company that does not have an account system, how do we start and arrange our business?

 Before explaining what are the steps for fully establishing an accounting system in the first, we must differentiate between two types of companies in terms of their size and internal financial management structure, and what are the steps to create an ERP accounting system for each of these types.


The first type: how to manage accounts in small companies

These small companies that don't need a lot of accountants, such as small commercial enterprises that are based on the basis of warehouse activity, customers and suppliers, and often do not need one accountant, such as an accountant, all of your work is based on adjusting the sale and purchase invoices and the inventory of stores, items and properties of these establishments


 And they have no background on how to extract the financial statements, budget, income statement, cash flow statement, etc...

This issue is the responsibility of the chartered accountant, as he adjusts the tax accounts

The steps for establishing an accounting system for this type of company are not as difficult or complicated as large companies.


The second type: how to manage accounts in large companies


These companies that have a complete financial management structure of a financial manager, a head of accounts and an accountants team, or at least they have more than one accountant specialized in a certain part, and this type of companies work very accurate and every movement is calculated, and it has its results and certainly the greatest interest is based on preparing the financial statements The period for their companies then depends on the auditors of these accounts. The steps for creating an accounting system for the type are not as complicated as the first type.



How to establish an accounting system for an entity that will start or exist without the accounting software system?

What are the steps for establishing an accounting system for a company in which accounts programs have not been implemented, regardless of the size and nature of the activity, whether it is commercial, industrial or service, and whether it is a large or small company. The accounting program revolves around four main axes, namely, the assets and liabilities accounts, and we name them "income statement accounts" or "income statement accounts" We name them the result accounts or “income statement accounts,” and if the company was already in place, the most difficult stage is the ability to reach the balances of those four main accounts, and from here it is possible to make an opening audit balance that he worked on after this.


The first step of creating an accounting system is to inventory the elements of the financial center:


Fixed asset accounts


We will divide them into non-current assets, "fixed" and current assets. As for fixed assets, we will reach their balances through a re-evaluation of them. But if I have accurate and documented information with their historical cost, I will register them


 As for the current assets accounts, the main types will deal in the following form:


1- Cash balances

It is the cash in the treasury and the balances of my accounts in banks, and through the actual inventory of the treasury, I can know how much cash I have, and through the last account statement of the bank I know how much the bank’s balance is so I will reach the cash balances and its rules.


2-Inventory account

This is the second most important element of current assets, after monetary and we will treat it as cash. In terms of that we will inventory all the existing items that we have and evaluate them by cost or net sales value and record them to the lowest value.


3-Customer account

We will reach their account. Client by client by contacting customers and requesting an account statement for our company and the final balance as well.


4-Debit balances

Like advances and other debts.


Liabilities and Property rights Accounts

Just as we divided the asset accounts, we will start dividing the liability accounts into 3 types:

 Short-term "current" Liabilities, long-term "non-current" Liabilities, property rights and the main types will deal in the following form


1- Current liabilities

It is the of suppliers and creditors accounts, if there are payment papers or others Mostly it will be easy for me to reach their actual balances by communicating with these creditors and requesting an actual account statement through which we can easily know how much their balance is and who has money with us?


2- Non-current liabilities

Mostly, it is represented in bank loans that will be repaid over periods of a year, and you can know their balances through the management and owners of the company, and in effect you need to speak with these banks and see what the situation is after you take a mandate from your company


. 3- Property rights

It is represented in the capital, and the difference will be between the assets and liabilities that you have inventoried in the previous period, and if you find the number irrational then transfer it to the current public accounts of the partners.



Calculate revenues and expenses


The second step of creating an accounting system is an inventory of income statement items

Here, you will start getting reports from the management and owners, the size of the expenses that took place during the previous period, how much they were, and start monitoring them, taking into account access to documents as much as possible, and with regard to revenues, the revenue balances can be reached during the previous period by auditing all sales invoices completely.


Thus, we will fully know what are the stages or steps of establishing an accounting system in any establishment, whatever the kind of its activity was.


In the next article, we will discuss the steps of creating a cost accounting system, meaning what are the steps of creating an accounting system for a factory, what are the steps for creating a cost system, and how to link the two systems through accounting entries.  

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Comment by Aiman | 2018 November 30

مطلوب نضام محاسبي ومصانع

سيتم ارسال التفاصيل على الايميل
Comment by عبدالسلام عيسى | 2018 December 10

السلام عليكم اخي بما انك متخصص في نظم المعلوات اطلب منك مساعدة لوجه الله تعالى ان امكنك حيت اني ادرس مادة نظم المعلومات ومطلوب مني اعداد نظام للمعلومات واخترت ان يكون نظام مبيعات ومطلوب مني تحليله وتصميمه والبد في مرحلة التطبيق ارجو المساعدة ان امكن في التحليل والتصميم ولك مني جزيل الشكر والسلام عليكم ورحمة الله وبركاته

و عليكم السلام , ممكن حضرتك تبحث في جميع المقالات على الموقع التى تهتم بجزء التحليل من هنا
Comment by احمد بصري | 2018 December 20

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و أياك يا فندم يمكن إدخال أرصدة أول المدة للحسابات من أكسيل للبرنامج و يمكن استيراد البيانات من البرنامج نفسه إلى الأكسيل و التقارير أيضًا في البرامج يمكنها أن تكون على شكل أكسيل و هذه ميزة البرنامج .
Comment by محمد عبدالله | 2019 January 01

طيب وبالنسبه لشركات الأشخاص القائمه والتي لم يكن لها نظام محاسبي؟؟

بنتبع نفس الخطوات يااستاذ محمد مع الترصيد
Comment by محمد فايز | 2019 March 12

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السلام عليكم برجاء الدخول فى شاشة مقالات محاسبة التكاليف واقرا مقالات انشاء نظام تكاليفي
Comment by Ikhlas banifadel | 2019 April 09

طيب بالنسبة لمنجرة كيف بنقدر نعملها نظام مع العلم انه لا يوجد حساب بنكي منفصل لاعمال هذه المنجرة يعني المال يلي بيدخل ل حساب البنك الو اكثر من مصدر

أهلًا بحضرتك يا فندم حساب البنك بيكون حساب واحد حسب البنك ال بتتعاملى معاه , أما بالنسبة لحسابات العملاء لو عايزة تعملى حساب واحد فقط مش لكل عميل حساب , ممكن تعملى حساب ب اسم عميل نقدى , لكن في حالة إذا كان هناك عملاء آجلين , يجب عليك إنشاء لكل عميل آجل حساب خاص به لمعرفة مديونية كل عميل .
Comment by faisal alsalameh | 2020 June 02

السلام عليكم ورحمه الله وبركاته نريد تصميم وتجهيز برنامج محاسبي خاص لشركتنا

ممكن حضرتك تبعتلنا رقمك و أحد أفراد المبيعات هيتواصل مع حضرتك لمعرفة نوع النشاط
Comment by محمد محمد | 2021 January 18

محتاج حد يساعدني فى بحث تصميم نظام محاسبي الكتروني بالشركات متعدده الجنسيات شامل المقومات والتحديات

أهلًا بحضرتك يا فندم متاح برامج محاسبية تلائم نشاط عملك لتفاصيل أكثر يمكنك ارسال عرض سعر من خلال الرابط التالى :​​ أو التواصل مع قسم المبيعات من خلال الأرقام التالية : (1022226599(20+) - 1022226998(20+)
Comment by ALAA على | 2022 June 06


تسعدنا متابعتك يا فندم
Comment by Alajab ibrahim | 2022 August 10

شكرا كثيرا مقال مفيد جدا

شكرًا لحضرتك يافندم سعداء برأي حضرتك و نتمنى لك الاستفادة الكاملة