Constructions Software

Recording Work Items:

The system supports the recording of project work items based on the specifications document or contractual requirements with the owner. Recording work items is a crucial step in the project stages, as it forms the basis for analyzing items into main, sub, or analytical items. It also involves defining item characteristics, such as raw materials and contractor items, which are essential for project cost planning and scheduling.

Project Pricing and Planning:

The project planning stage is significant as it is a key planning tool relied upon by project management. Planning and pricing can be done in several steps, starting with cost planning at all item levels (main and sub) to determine the expected project costs. The second stage involves planning revenue and setting sales values for the items, ultimately providing a complete project forecast. The planning stage supports electronic approvals for pricing and the attachment of necessary documents.

Project Scheduling:

The scheduling screen in the construction program is a vital planning tool that allows project management to create a complete project schedule. This involves selecting items to be scheduled, setting start and end dates for these items, and linking the execution of items to the responsible project engineers. In a later stage, time deviations, both positive and delays, can be measured through reports and the data analysis system.

Contractor Contracts Management:

The construction accounting program supports the assignment of work through the contractor contracts screen. This screen allows for the assignment of some or all project work to contractors, selecting items and contractual prices, and specifying deduction items like work insurance and advance payments. To improve control, permissions can be set to prevent users from assigning work to contractors in quantities or costs exceeding the project plan. The contracts screen also supports electronic approvals and archiving.

Contractor Summary Management:

The progress of work with subcontractors is monitored through the contractor summaries screen. Summaries can be executed in two stages: the initial or preliminary summary for approval by project management, financial management, and other approval bodies, followed by the issuance of the actual summary after the preliminary summary is approved. The summaries screen supports electronic document archiving, allowing approvals based on documents such as contractor claims, inventory reports, site photos, and more.

Owner Summary Management:

The owner summaries screen is used to issue owner summaries, recording items to be invoiced and approved by the client. Summaries can be recorded in two stages: a preliminary summary for approval, followed by an approved actual summary. The summary form can be printed in a format suitable for the company based on the entered data. An electronic invoice compliant with the electronic invoicing system and its requirements is issued based on the owner summary.

Owner Notifications:

The owner notifications screen is used to reconcile owner balances and summaries, such as correcting price errors and reconciling client balances for purposes like discounts and bad debts. The screen also complies with electronic invoicing system requirements.

Contractor Notifications:

The contractor notifications screen is used to reconcile contractor accounts, increasing or decreasing balances for reasons like additional contractor entitlements for unforeseen work. It also handles deduction notifications for incomplete work. Notifications can be executed directly or based on a notification request that requires approval, with the necessary attachments.

Sending Electronic Invoices:

The AccFlex construction program is one of the certified programs by tax authorities in Egypt and Saudi Arabia for compliance with electronic invoicing requirements and electronic integration. The electronic invoices sending screen synchronizes issued invoices with the authority, allowing inquiries about synchronization status and reasons for any synchronization failures.

• Owner Balances Report
• Owner Summary Report
• Owner Work Insurance Balances Report
• Owner Debt Aging Report
• Contractor Balances Report
• Subcontractor Summaries Report
• Contractor Work Insurance Account Balances Report
• Contractor Debt Aging Report

Financial Management:

The construction accounting software from AccFlex is the best accounting software for construction companies, serving the financial management needs of construction firms. The system offers a documentation and control cycle for the various phases of a construction company’s operations and provides accounting treatments in line with accounting standards for construction companies and long-term contracts. The system supports financial management in several areas, such as budgeting, electronic invoicing, generating financial statements, and other financial reports.

Technical Departments:

The construction program supports the various technical departments within construction companies, such as project management, engineering management, and self-execution management. AccFlex's construction system offers a comprehensive solution for automating the operations of these departments, starting from receiving and recording the main project work items and analyzing them, then planning costs and schedules, assigning tasks to contractors, executing summaries either internally or by monitoring contractors, all the way to completing and delivering the project to the owner. The system supports project management with numerous analytical reports that help in making project-related decisions, such as time variance reports, actual execution tracking reports, and more.

Procurement and Inventory Management:

The procurement management system in AccFlex is an essential and integral part of the comprehensive construction accounting program. AccFlex's procurement system provides a documentation cycle for purchases that aligns with the workflows of construction companies, ensuring that project needs are met on time and at the right cost. Examples of the documentation cycle include material requests from sites, purchase requests, price comparison sheets, purchase orders, receipts, transfers, and more.

Human Resources Management:

AccFlex offers a comprehensive human resources system that serves construction companies in several critical areas, such as allocating labor to projects and then distributing salary and wage costs to projects based on the benefit ratio. It also enables recording attendance and departures from sites through the employee self-service system. The system supports ease of work and speed through its compatibility with the cloud environment.