Learn about the features of ICafe AccFlex ERP Solution

ICafe AccFlex ERP Solution is one of the strongest accounting software for restaurant and coffee shops management in the Arab world with the testimony of our valued customers as this software is characterized by many advantages including, ease in preparing reports and cost accounting, inventory control, and stocktaking, managing more than one branch through the internet, flexible, easy and secure cashier system all of this and more.

ICafe AccFlex ERP Solution (Restaurant Management Accounting Software) is integrated software for managing restaurants and coffee shops, covering all aspects of working in restaurants in a user-friendly manner.

Watch ICafe AccFlex ERP Solution Cycle

ICafe AccFlex ERP Solution of AccFlex ERP Accounting Software is considered one of the best accounting software of restaurant management, Best Accounting Software for Restaurant & Cafes covers all phases of restaurant management lifecycle starting from procurement of raw materials used to prepare the dishes and ending with the sale of items and different methods of selling, whether dine-in, home delivery service or take out.

Cash Register Management in ICafe AccFlex ERP Solution

1- Posting the Cash Register Journals 

ICafe AccFlex ERP Solution is characterized by accuracy and flexibility during the posting of the cash register journals, the function of the finance department is the proper accounting treatment, when posting, the software requires you to select the treasury/bank posted to it, has a balance of cash register journal, as well as the expense account in the case of paying any petty cash from the cash register journal and the reconciliation account in case of differences during the cash count, and once the accounts that are posted to them are selected, the balance of cash register journal, the software performs the posting process.

2- The Software Automatically Creates Journal Entries

One of the great features that ICafe AccFlex ERP Solution is distinguished from other accounting software the automation for creating journal entries, any transaction that records to the software,  ICafe AccFlex ERP Solution translates directly to journal entries and impact on the chart of accounts without the need for creating journal entries manually, affecting the accuracy of costs, inventory, accounts receivable, accounts payable, and treasury, gives real-time financial information on financial accounts and thus facilitates the accounting work.

3- Cash Register Journal Screen

Additional benefits of ICafe AccFlex ERP Solution include a Cash Register Journal screen where all details of the POS Journal can be viewed, once you select the POS Name to view its journals and select the period/date and journal status to view (all journal- open journal only-  closed journal only) the software displays the journal based on the search parameters in all details (POS Name- Cashier Name- From Date/ To Date- Opening Balance of the Journal- Journal Amount- Closing Balance of the Journal- Journal Status (Open/Closed)- ....) open journals can also be closed or reopened journal that has been closed and a posting journal can be created or unposted.

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Features of ICafe AccFlex ERP Solution (Restaurant & Cafes Management Software):

- More than one type of check (Takeout order, Delivery order, Dine-in order).

- The ability to draw restaurant tables and choose their location in the restaurant.

-  Pictures of groups and items with the ability to search through groups and items.

- The ability to split checks into numbers or items.

- The ability to add the service or tax on checks.

- The ability to link items to inventory (immediate discount of quantities).

- The ability to link items to inventory with stocktaking (deduction of quantities with stocktaking or settlement) for not to disrupt the cashier in the case of quantities in inventory and not installed on Inventory Management Software.

Explaining ICafe AccFlex ERP Solution

ICafe AccFlex ERP Solution is an integrated accounting system that meets the requirements of restaurants, cafes, and coffee shops of all sizes, the system is also characterized by ease of use, which improves the restaurant or cafe staff performance and thus raises the efficiency and level of service, AccFlex ERP System provides all the basic tools for managing restaurants and cafes professionally and distinctively, ICafe AccFlex ERP Solution is designed to manage restaurants and cafes so that you can provide the best services to your customers, are whether through delivery service, take-out service, or dine-in service.

ICafe AccFlex ERP Solution consists of a set of accounting software that works together by ERP System to accurately cover the restaurant parts; ICafe AccFlex ERP Solution consists of (Inventory Management Software - Production Planning Software - Treasury & Banking Software - IShop AccFlex ERP Solution) 

It includes:

- Takeout

- Home Delivery

- Sales (direct, credit, visa, officer cheques...)

- Purchases

- Items and groups and their modifications in a hierarchical structure

- Inventory Management and Stocktaking 

- Manufacturing Management

- Managing operating departments (kitchen, bar, hookah, etc.)

ICafe AccFlex ERP Solution Characteristics

- ICafe AccFlex ERP Solution consists of a set of integrated accounting software to meet the different requirements of customers.

- ICafe AccFlex ERP Solution provides full control over the inventory of raw materials, purchases, and items sold.

- ICafe AccFlex ERP Solution provides full control over all revenues and expenses.

- ICafe AccFlex ERP Solution supports touch screens, with the ability to work on typical screens with the same efficiency and accuracy as touch screens.

- Security levels and authorization for each user of the system are high-precision and allow the user only to work and see what is allowed.

- The Sales screens are based on a hierarchical structure so that the item can be accessed quickly and easily.

- The ability to create discounts at the level of one or more items on the same invoice.

- The ability to create a discount on the invoice.

- The ability to split the invoice on more than one customer.

- The ability to create restaurant and hotel invoices that affect inventory and do not affect revenues.

- The ability to create services invoices (hall rental- planning and preparing parties- games rental) that affect revenues and do not affect inventory.

- Recording the captain's name on the dine-in invoice.

- Recording the pilot's name on the delivery invoice.

- Immediate calculation of the cost of goods sold based on the raw materials which produce the sold product (recipe).

- Treasury for each cashier showing its revenues during the shift work and report of end-of-shift work and includes (total revenue of the shift work, a statement of invoices and their values, a statement of the total sold items and their values, a statement of the total returned items and their values). 

- Linking the work orders of the items with the screens of the sections for preparing and cooking the items (kitchen with its sections, bar, hookah ... etc.) so that the confirmation of the end of the preparation of the item is completed on the screen and thus the order converts to the preparing and delivery screen that collects the items from the different departments and direct the order to the dine-in, delivery or, takeout.

- Printing work orders in the sections for preparing and cooking items (kitchen sections, bar, hookah ... etc.).

- The ability to transfer the invoice from one table to another.

- The ability to link the value-added tax and service to the dine-in invoices.

- The ability to add operating notes to the item based on the quality of the ingredients of the item such as: (1- without: without ketchup, without mayonnaise, without tahini.2-additions: adding Rumi cheese, adding cheddar, adding mozzarella.3-alternatives: baguette, yuka bread, pita bread, Egyptian bread).

- The ease of identifying side dishes among many side dishes.

- System of "Create your meal" by choosing (2/3/4), the ingredient of the ingredients of the meal among 10-15 ingredients.

-An integrated delivery system that includes customers’ data registration (name, phone, address, delivery location).

- The ability to calculate the value of delivery based on the region to which the customer's address belongs.

- The ability to access customers’ data recorded by phone number or name.

- Multiple ways to pay invoices (cash, credit, visa, officer cheques, breakage & spoilage … etc.).

- Opening more than one invoice at the same time, with ease of transfer between them.

- The ability to add special orders and customer notes for each item in the work order. 

- Executing system commands easily, whether using the keyboard, using the mouse, or using the touch screen.

- The ability to divide the printing of items by groups.

- The ability to add a service or a tax on checks.

- The ability to link items to inventory (immediate discount of quantities).

- The ability to link items to inventory with stock-taking (deduction of quantities with stock-taking or settlement) for not to disrupt the cashier in the case of quantities in inventory and not installed on Inventory Management Software (Hadaf Software Solutions).

- The ability to link the item with its components of the inventory (ingredients).

- Closing the uncleared check.

- Recording the petty cash in the cashier journal.

- The ability to close the journal without closing the open checks.

- Recording alternatives and additions for each item.

- Full delivery system (data registration- checks tracking- a division of the cost of delivery to regions - search by phone number of the customer or the region or by name).

- The ability to draw restaurant tables and choose their locations, with the possibility of drawing the restaurant in the form of two floors, if any.

- The ability to create more than a different menu.

- Generating details of delivery orders when closing the journal.

- Closing the delivery checks by visa.

- The ability to close all uncollected checks at once.

- Adding more than one address to one customer.

- Adding templates for the addresses to be added easily during making the order.

- Searching for expenses with the possibility of changing them.

- The ability to print the check twice when closing (by choice) if the cashier wants to keep a copy.

- The existence of a layout for each type of check with the possibility of its change.

- Using more than one currency simultaneously.

- Adding tipping after closing the check or before it, according to the choice.

- Allowing more than one cashier to open the same journal (by choice).

- Choosing whether tipping is added to the cash register or not.

- Rounding discount amounts to a minimum (by choice).

- Converting the names of the items in English without entering and changing them manually.

- Opening more than one check simultaneously.

- The ability to categorize orders in the case of a dine-in order (family- individual- ......).

- Adding conditions for membership of customers with the possibility of applying them in the case of linking them to the customer to create membership by day or month or by items.

ICafe AccFlex ERP Solution Reports

- Orders Summary (by date- order number)

- Payment Summary (by date- summary number)

- Payment History (by date- number)

- Payments Journal (by date- journal number)

- Purchase Orders Report

- Waiter Sales Item Totals Report

- Sales Summary (Amount- without Amount)

- By journal and payment method

- By journal, payment method, and items

- By journal, payment method, and groups

- By date, payment method, and group

Quantities of items in ICafe AccFlex ERP Solution

- Reorder Report

- Canceled Items Report (by date- journal number)

- Canceled Items Report- Grouped (by date- month)

- Sales Summary Report - major groups (by journal - date)

- Sales Summary by Hour Report 

- Unpaid Customer Invoices Report

ICafe AccFlex ERP Solution of AccFlex ERP Accounting Software is considered one of the strongest and latest accounting software for restaurant management as it is a comprehensive accounting system starting from item cost calculations and stocking and various types of orders and ending with the delivery and also has a software for the cashier, which makes it all-in-one software as it keeps away from purchasing multiple software to manage your restaurant.

To book ICafe AccFlex ERP Solution, and to find out the best prices for accounting software in Egypt and the Arab world, request for quotation now.