Human Resource (HR) Module

Automating HR Operations:

The HR program provides an integrated platform that allows the personnel management team to carry out their tasks with ease and complete flexibility. The system enables the management of employee files and requests, such as leave requests and work missions, as well as the management of payroll and employee entitlements. The system also offers a self-service application for employees, allowing them to manage their own requests.

Cloud-Based Environment:

The HR system operates on a cloud-based environment through web systems, but it can also function in a local environment. The cloud-based HR system enables remote work with ease, speed, and data security. It also facilitates access to information at the desired time, providing an excellent user experience.

Event Notifications:

The AccFlex HR management system supports automatic notifications and emails, allowing for the sending of alerts regarding important events via emails or text messages. For example, the system can send periodic reports on work contracts that have expired or are about to expire.

Electronic Document Archiving:

The AccFlex system supports electronic document archiving, such as employee work contracts, residencies, and more, for easy retrieval. It also supports the electronic archiving of various requests, such as leave requests, where related files like medical reports in the case of sick leave can be attached. The system also supports archiving documents related to internal communications between departments.

Statistics and Data Analysis System:

The AccFlex system provides a comprehensive platform for displaying and analyzing data in the form of statistics, such as the number of employees in each department, salary distribution across departments, and displaying data that requires specific alerts, like the number of employees on leave and those whose contracts are nearing expiration.

• Improved Operational Efficiency:
  • Automates HR processes, saving time and effort.
  • Reduces errors and improves data accuracy.
• Reduced Costs:
  • Enhances HR management, leading to overall cost reduction.
  • Improves recruitment and selection processes, reducing hiring costs.
• Enhanced Employee Satisfaction:
  • Fosters a positive work environment for employees.
  • Improves communication between employees and management.
• Increased Compliance:
  • Ensures adherence to labor laws and regulations.

Organizational and Administrative Structure:

The AccFlex HR system offers complete flexibility in structuring the organization's operations to suit its size and future aspirations. Users can create a hierarchical guide for branches, departments, and internal sections without being limited to a specific number of levels, with full control over the accounting directives for each department and internal section.

Employee File Management:

AccFlex HR allows you to create a detailed file for each employee, including basic and detailed information, with attachments for documents such as residency permits and driver's licenses. The employee file includes various details such as:

• Employee Data: Name in Arabic and English, age, nationality, status, religion, ID number, issuing authority and date, educational qualifications, and professional experiences.
• Job Information: Branch, department, section, job number, and hiring date.
• Document Information: Residency permit, national ID, passport, expiration dates, qualification certificates, and experience documents, with the ability to attach original documents for reference at any time.
• Other Information: Insurance details and family member information.

Document Management and Archiving:

The AccFlex system supports the management and archiving of employee documents for easy retrieval at any time. It also allows setting document expiration dates to receive alerts before they expire. The system offers a flexible way to code documents and link them to specific job titles.

Employee Leave Management:

One of the essential features of the AccFlex HR system is the integrated leave management system, allowing for the management of employee leave balances and requests. The system enables setting leave policies that align with the organization's regulations, including policies for annual leave, sick leave, and unpaid leave. HR managers can add leave requests for employees through the main system, or employees can submit requests themselves via the self-service application. The system provides various reports for tracking leave and notifies employees of their leave status, whether approved or rejected.

Managing External Assignments and Delegations:

The AccFlex system allows for managing employee transfers between branches and external assignments, recording them in the system so that HR managers can consider them when calculating attendance and leave records. The assignment screen includes detailed descriptions of the assignment, its date, and destination, with the ability to generate reports on assignments completed during a specific period.

Management of Employee Assets:

You can record all employee assets (such as tools, equipment, or materials) in the system, with details such as serial numbers and asset information. The system allows tracking asset issuance dates and monitoring their status, ensuring that unreturned assets are flagged for HR managers during employee clearance.

Employee Performance Evaluation:

This flexible screen is used to set job standards for employees, assign relative weights to each standard, and input monthly evaluations to generate evaluation results. Managers responsible for evaluations can perform employee evaluations through the mobile app. The system provides numerous analytical reports on performance evaluations.

Internal Policy Management:

Internal policy management allows for the creation of various policies, such as attendance, leave, and overtime policies, which have a direct financial impact on employee payroll. Multiple policies can be applied across different company departments. These policies are directly linked to attendance and leave calculations, with their effects visible when employee attendance is confirmed.

Payroll Management:

The AccFlex HR system is one of the most robust programs for managing the financial aspects of human resources. It allows the creation of salary items, linking them to insurance policies, and managing various deductions such as advances and penalties, as well as entitlements like bonuses and basic salaries.

Employee Clearance and Settlements:

The system enables the management of employee clearances and the calculation of employee entitlements upon termination, such as due salaries, leave allowances, and end-of-service benefits. It also displays the employee's outstanding assets, both material and financial.