Organizing and planning the company’s resources is a necessary matter in order to get the maximum use out of these resources.
The ERP system is defined as an electronic system that links all the company's departments and departments to work as one system, which facilitates the flow of information between departments in an easy and instantaneous manner, and helps to monitor performance and make decisions.
Failure to properly plan and manage the company’s resources will lead to an inevitable result, which is wasting the company’s resources, whether they are material resources (such as raw materials, fixed assets, cash, inventory, etc...) or human resources such as the human element, which is considered the most important of the company’s resources, or even intangible resources such as the company’s brand Not only in order to preserve the company's resources so companies had to use the ERP system.
But also for the sake of upgrading and growing in the business environment and expanding the company and increasing its market share, but before that, we must first know the benefits of this system and its role in developing the company’s resources, so we will address the ERP system.
The benefits of the ERP system in the management and planning of the company's resources.
This system works to link all the company's departments in an instant way, which makes the flow of information to and from the different departments easier and faster. The following is a review of the most important benefits achieved by using the ERP system at the level of each department of the company.
1- warehouse management
The use of the ERP system within the warehouse management will provide the stores with the production management needs of the resources they need in an instant through the production/operation orders received, in addition to the speed of adding/disbursing materials from the stores through the system or by the barcode reader. On the product Add to this the great role that the warehouse management program plays with regard to inventory control, exchange, and addition operations.
It also informs the user of the re-order limit so as not to disrupt production, and informs the sales department of stagnant and fast-demanding items in order to better plan production later. It also helps the warehouse management to know the balance of items in an instant and to make a periodic inventory of items in an instant and fast manner.
2- Financial management
The financial department is considered one of the most important departments of the company, due to the great role that this department plays in the provisions of control.
Its control and control over financial affairs. Through this system, all exchange movements or cash deposits can be entered into the treasury in a momentary manner. It is also possible to link between the company’s branches and know the balance of the treasury of each branch, in addition to entering all bank movements, following up on the bank’s balance in a momentary manner, and settling the cash covenant through the system. The financial department has the ability to create a financial center/income statement for each project separately, in addition to the possibility of extracting an income statement and making a financial center at any time and in a momentary manner. It is also possible to follow up on the balances of suppliers and customers, follow up on revenues and expenses, and tighten control over them, in addition to providing the senior management with what it needs from Real-time financial reports on the business.
3- Purchasing department
A major role in organizing the procurement cycle, starting with receiving the purchase requisition from the requesting department for the ERP system, passing through requesting quotations and sending them to suppliers, and making a comparison between the suppliers’ offers to choose the most appropriate offers, ending with the purchase invoice and adding materials to the stores, all through the ERP program that contributes to managing Purchasing, which also links all departments to each other and updates data in an instantaneous manner as it provides each department with the information it needs about the other department.
4- Sales and collection department
The presence of the ERP system in the sales management has a major role in proving the company’s revenues accurately, as well as following up the collection from customers so that the company does not lose any due revenue and also helps the company in collecting the value of the revenues on time, without making any provision for bad or doubtful debts in addition to To improve the company's liquidity, which is one of its most important current assets.
5- Production management
The ERP program plays a major role in production planning. Through the program, the production/operation order can be made. Production can also be managed in an instantaneous manner, and operating orders can be sent to the warehouse management to prepare the materials needed by a mechanism, in addition to the precise determination of working hours, labor, and machinery, which helps to maintain On the company's resources, there is no waste in operating hours of machines or waste of raw materials, as well as providing wages, so the ERP program can play the role of a production program.
6- Human Resources
Human resources are considered the most important resource of the company at all, as the selection of the competent employee or worker plays a major role in the proper completion of tasks and consequently the development and prosperity of the company. Also, following and applying international standards as comprehensive quality methods in management, performance follow-up, evaluation, and promotion will greatly help in achieving Equity among employees, as well as the accurate evaluation of each employee for the identification of qualified employees who are not suitable for work, all of this, in addition to the many advantages that are easily achieved by relying on the ERP system, which has many advantages such as instantaneous obtaining employee data and instantaneous creation of leave or proof request Attending and leaving in a momentary manner and linking all this to the financial management, regardless of the number of employees or the geographic distance between them, and the employee’s wages can be calculated in a momentary and accurate manner through the ERP system, so he can perform all the tasks of a human resources program.
As a result of this development and the boom that occurs in performance as a result of relying on the ERP system, most companies have shifted from the paper-based system in management to relying on the ERP program, which was an influential factor in the success of many companies, so if you still rely on the paper system in management, planning, follow-up and control The company’s resources, you must immediately abandon the paper system and rely on the ERP system, and so that you can choose the best ERP system that suits you, you must first define your needs accurately by answering the following:
1- What is the size of your company? Is it a small, large, or medium company?
2- What is your activity and what are the best companies that offer an ERP program suitable for your activity?
3- Determine your future plans for expansion, and what are your current needs for programs and future needs?
After answering these questions, you can determine the best and most appropriate accounting software that suits your company. In the following, we will discuss one of the most appropriate accounting programs in Egypt and the Middle East, which suit many companies, regardless of the size of the company (small - medium - large companies) as it has many programs, as It provides distinguished services and solutions from accounting software for many activities and fields (such as general accounts - managing stores, suppliers, purchases, customers and sales - treasury, banks, and financing companies - contracting companies - real estate investment companies - human resources management - restaurants - cafes - ready-mix concrete companies - marketing companies real estate, etc.)
Why Acflex ERP
The Acflex ERP program is distinguished from many accounting programs by applying international accounting standards. It also provides software solutions for all activities and companies. The program depends on the policy of flexibility and simplicity in providing software solutions. Whatever the size of your company, the program will certainly suit you. The following is a review of the most important advantages of Acflex ERP programs
1- Diversity of the database
You can rely on more than one way to save your data. If you are a local company (small or medium), you can rely on an internal server to save your data. You can also keep the company’s data through an electronic cloud if the company has more than one branch or a multinational company or the employees and management of the company want to work online through the Internet.
2- Software solutions for all activities
Software solutions for all activities and fields. If you own a company and need a program that offers the Accuflex ERP program that manages your accounts accurately, then the Accflex general accounts program is the most suitable option for you, but if you own a larger company that has branches, stores, purchases, and sales, then the Accflex warehouse management program is very suitable for you And if you want to manage your cash and banks and follow up on letters of guarantee, documentary credits, etc., then the treasury and bank management program Accflex will certainly suit you. Reports on contracting activity, starting from purchasing the terms of reference and ending with the final delivery of the project, which will achieve what you require and more, as well as programs dedicated to managing restaurants and managing cafes, but if you have a factory, for example, or a company with many workers and employees and you want to follow up and monitor all this number of employees and workers, such as the attendance and departure of employees their salaries, performance evaluation, promotions, vacations, etc. The AccFlex Human Resources Management Program will be presented For everything you wish for software solutions and more in this field, regardless of the size of your company, add to this the marketing and real estate investment program, a program for ready-mix concrete companies, and many other programs that will provide you with software solutions suitable for your company's activity for sure.
3- The physical appropriateness of all companies
(Oracle - SAP) programs are classified as global programs that provide software solutions for large companies, while ODOO is classified as one of the global programs that provide software solutions for small and medium companies, these programs are considered expensive for small and medium companies and may not suit you sometimes as a result of The design standards differ from the company’s administrative systems, so it is suitable for all companies, whether large, medium or small.
Therefore, the Acflex ERP program is characterized as being suitable for all companies, whether large, medium, or small, in order to provide software solutions to various companies, and its price is very suitable for all companies, as it offers the best value for a price, in addition to the possibility of modifying and developing the program to suit the nature of the company’s activity and management, Therefore, if you compare the solutions and advantages offered by the ERP program with other programs, it will certainly prevail.
4- Excellent and fast technical support
The main element for the success of any accounting program is the after-sales services or the technical support provided. The failure of the software company to provide fast, accurate, and continuous technical support over time makes the accounting program worthless. Hadaf Software Company is characterized by providing distinguished technical support for the Acflex ERP program, which contributed a lot to writing The program’s success and excellence, the technical support policy depends on diagnosing the problem and solving it as soon as possible. The company first starts by providing an intensive training course for the company’s employees by training on using each screen of the program correctly, and then if the user encounters any problem during the implementation immediately through the Internet, the company solves The problem is with one of the modern technologies, no matter where you are, it will only take a few minutes to solve any problem you face, and in the end, if needed, the company’s technical support centers are located in more than one region inside Egypt as well as in more than one Arab country, and all this made the program one of the best Accounting programs in Egypt and the Middle East because of its medical reputation.
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